Advanced Scheduling vs Horizon Scheduling

What is the difference between Advanced Scheduling and Horizon Scheduling?

We offer two distinct methods for managing your property visits, allowing you to choose the level of automation that fits your business style:

• Horizon Scheduling (Standard): This is our “just-in-time” approach. Horizon focuses on the immediate future, generating the next inspection only after the current one is marked as completed. It is perfect if your schedule is highly variable or if you prefer to finalize the details of each visit right before they happen.
• Advanced Scheduling (Proactive): This is our “set-it-and-forget-it” approach. Instead of waiting for a visit to finish, Advanced Scheduling automatically plans your entire calendar ahead of time. It generates a full series of upcoming visits (default 60 days ahead) based on your defined frequency, giving you and your team a clear, long-term roadmap of your obligations.

Why choose Advanced? While Horizon keeps your daily list clean, Advanced Scheduling provides total visibility. By creating a full calendar in advance, you can spot schedule gaps, optimize your routes weeks ahead of time, and assign work to team members long before the job is due.

Scheduling Comparison:

Horizon Scheduling (Default)

• Logic: Reactive (Next step only)
• Visibility: Short-term
• Benefit: Keeps task lists uncluttered

Advanced Scheduling (New)

• Logic: Proactive (Full roadmap)
• Visibility: Long-term
• Benefit: Improves planning & resource allocation

Drift Cascade

If a property visit is completed and the report date differs from the scheduled date, the system automatically shifts all future uncompleted visits for that property forward or back to maintain the correct cadence. You don’t need to manually adjust anything.

Rolling Window

The system maintains a forward-looking window of upcoming visits. Each morning, an automated job checks all active schedules and extends the window as needed, so there’s always a meaningful horizon of planned work ahead of you (default 60 days).

Your MonitorQA or SafetyCulture reports are automatically created for scheduled events in the next 7 days — so by the time your team is ready to perform a visit the inspection is already in the system waiting for them.   This happens automatically in the early morning hours.

Enabling Advanced Scheduling

Advanced Scheduling is enabled at the company level by your system administrator, by going to Settings / Report Options. Once enabled:

• Existing active schedules automatically generate their forward-looking report windows
• New schedules generate their windows as soon as they are created
• If Advanced Scheduling is ever turned off for a company, future unstarted reports are cleaned up automatically, leaving only the next upcoming visit intact

Frequently Asked Questions

Will enabling Advanced Scheduling affect my existing completed visits? No. Only future, uncompleted visits are affected. All historical data remains unchanged. Can I still edit individual visits? Yes. You can open any visit from the calendar or your normal views and edit it as usual. What happens if a schedule changes (frequency, assignee, etc.)? When a schedule is updated, the system automatically removes the old future visits and regenerates them based on the new settings. What happens if a schedule is deleted? All future uncompleted visits generated by that schedule are removed. Do clients see this calendar? The client app will show all future generated items.